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KEY FEATURES
Smarter operations.
Deeper insights.
Stronger futures.
HRM & Payroll
Managing personnel and payroll is at the heart of every security company, and Safox simplifies this process end-to-end. The platform centralizes employee records, contract details, and working hours in one secure environment. Payroll calculations are directly linked to time registration and planning, minimizing errors and delays. Seamless integrations with payroll partners like SD Worx or eBlox ensure compliance with local regulations and collective labor agreements. By automating repetitive HR tasks, managers can focus more on strategic workforce management. The result is a smoother process where agents are always paid correctly and on time.
CRM & Contract Management
Strong client relationships start with structured and transparent management tools. Safox offers a fully integrated CRM that tracks client information, communication, and contract lifecycles in one place. Quotations, invoicing, and contract renewals are handled directly within the system, eliminating the need for multiple tools. Automated reminders reduce missed deadlines, while dashboards provide insight into client performance and profitability. This ensures a professional and consistent client experience, supported by accurate data. With Safox, client management becomes both reliable and scalable.
Planning & CBA-compliance
Scheduling thousands of shifts across multiple sites can be complex, but Safox makes it efficient. The planning module uses AI-driven tools to allocate staff based on availability, skills, and client requirements. All planning is fully compliant with collective labor agreements (CBA), ensuring fairness and legal consistency. Managers gain real-time visibility of staffing levels and overtime, reducing costly mistakes. Agents receive their schedules instantly via mobile portals, avoiding miscommunication. This streamlined planning process saves hours of manual work while improving staff satisfaction.
Process automation
Safox takes care of the heavy lifting by automating administrative and operational workflows. From Vigilis registrations to social security checks and payroll services, compliance processes are built directly into the system. Automated approvals, notifications, and validations reduce manual follow-up and paperwork. This not only saves time but also minimizes human error and compliance risks. Managers can monitor the entire workflow through dashboards, ensuring transparency at every stage. With automation as a backbone, companies can scale faster and operate with confidence.
Quality control & Workflow
Consistency and quality are key in security operations, and Safox delivers both. The system allows managers to set up workflows that guide agents step by step through operational processes. Quality checks and monitoring tools ensure every task meets company and client standards. Dashboards give real-time insights into performance, highlighting areas for improvement. This structured approach helps standardize operations across multiple entities or countries. As a result, organizations achieve both compliance and continuous quality improvement.
E-learning & E-invoicing
Continuous training and efficient administration are crucial for modern security companies. With Safox, employees gain access to e-learning modules that keep certifications and skills up to date. At the same time, electronic invoicing ensures smooth and compliant financial transactions. By combining training with automated invoicing, companies reduce administrative burden while empowering their workforce. Clients receive invoices faster and with fewer errors, strengthening trust and satisfaction. This dual approach supports both professional growth and financial efficiency.
Mobile Reporting & Portals
Security is a field operation, and Safox brings digital tools directly to agents and clients. Mobile apps allow agents to log incidents, attendance, and reports in real time, no matter where they are. Client and staff portals provide instant access to relevant documents, dashboards, and communication tools. This increases transparency and reduces back-office workload, as information flows seamlessly between the field and headquarters. Reports can be exported instantly in professional formats, ensuring clients always have up-to-date insights. With mobile and portal access, operations become faster, more connected, and more reliable.
Choosing Safox
Partner with the platform trusted by leading security providers.
By integrating HR, payroll, planning, and invoicing into one system, Security ERP eliminates silos. Agents and back-office staff work seamlessly through portals and mobile apps. The result: faster processes, fewer errors, and improved collaboration across departments.
Safox ensures ISO-certified hosting, GDPR alignment, and sector-specific CAO compliance. Managers gain peace of mind knowing legal, financial, and operational standards are met automatically. This focus on compliance reduces risks and saves time on audits and manual checks.
Whether for 300 or 30,000 agents, Security ERP scales effortlessly across entities and countries. The modular setup adapts to new services, regions, or clients without disrupting operations. This flexibility makes Safox a long-term partner for growing security companies.
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Market-leading solutions for
security company operations.
security company operations.